Transfer of equity securities can be a confusing process. To assist our clients with quick and detailed answers, we have provided some common questions and answers in this section. If you still need further assistance, please do not hesitate to give one of our agents a call.
How do I transfer my shares to another person or entity?
If you are in possession of your stock certificate(s) and wish to transfer some or all of your shares to another person or entity, please review the following checklist prior to presenting your certificates for transfer.
1. Include Original Stock Certificate(s)
2. Endorse the back of certificate or stock power if changing registration
3. Medallion Guaranteed Stamp on endorsement
4. Include Completed Shareholder Transfer Form (available under the Forms tab above).
5. Provide Complete Names, Addresses, and IDs of Shareholders to Receive the stock.
6. Include delivery instructions for the new certificate
7. Indicate delivery method (FedEx, UPS, Local Pickup/Delivery, Priority Mail)
8. If you are a corporate shareholder and send a Stock Power instead of endorsing the back of the certificate, include a Corporate Resolution indicating signing authority
9. Include any additional forms that may be required (See Restricted Stock section, Lost Certificates Section
10. Include your processing fee
11. Include your phone number or e-mail in case we need to contact you.
Payment can be made by check or credit card. The fees associated with transferring your shares can be found in the Forms section of this website, under the heading Presenter Fee Schedule. Feel free to contact us if you have any questions about the forms or fees associated with your transfer request.
What are the fees associated with transferring stock certificates?
See “Presenter Transfer Fee Schedule” under the Forms tab of this website.
You can also feel free to call our offices and we would be happy to calculate transfer fees for you. So we may provide an accurate quote, please have the following information available:
1. The number of certificates you are sending in for transfer.
2. The number of certificates you want back.
3. Whether the original certificates are restricted or free trading.
4. Whether the new certificates will be restricted or free trading.
5. Whether you want rush or standard processing.
How can a shareholder contact West Coast Stock Transfer?
West Coast Stock Transfer, Inc.
721 Vulcan St. Ste. 205
Encinitas, CA 92024
NOTE: Emails sent to @westcoaststocktransfer.com will be redirected until December 31, 2013.
My Stock Certificate was lost or stolen. What now?
The instructions for reporting and replacing lost certificates in provided under the Forms tab of this website. Click on the “Lost Certificate Instructions” document.
How can I determine the value of my stock?
Please call your broker to determine the value of your stock holdings.
What is a “Medallion Signature Guarantee”?
Medallion Signature Guarantees are provided by an eligible institution who is a participant of the medallion program. Medallion Signature Guarantees can be obtained from financial institutions, including commercial banks, brokers, and credit unions. Acceptable Medallion Signature Guarantee Programs are:
1. STAMP (Securities Transfer Agent Medallion Program)
2. SEMP (Stock Exchanges Medallion Program)
3. MSP (New York Stock Exchange Inc. Medallion Signature Program)
Medallion Signature Guarantees do not omit the need for required legal documents, such as death certificates, tax waivers, or corporate resolutions. We can refuse to accept a signature guarantee from an institution that does not participate in the Medallion program or that is not recognized by West Coast Stock Transfer. While guarantor firms can charge a fee for their services, they often don’t and offer them as part of their customer services.
Note to Overseas Investors – You may be able to able to obtain a Medallion Guarantee from an overseas branch of a U.S. or Canadian bank, broker, or credit union with whom you do business.
How should I mail my Stock Certificate?
We strongly suggest sending any sensitive materials including, but not limited to, Stock Certificate(s), Stock Power(s), checks, etc. by registered courier services with tracking capabilities.
What is restricted stock?
Restricted securities are securities acquired in unregistered, private sales from the issuing company or from an affiliate of the issuer. Investors typically receive restricted securities through private placement offerings, Regulation D offerings, employee stock benefit plans, as compensation for professional services, or in exchange for providing “seed money” or start-up capital to the company (source: www.sec.gov).
Restricted securities are issued with a ‘restricted legend’ (red stamp) on the stock certificate. (Sample below)
THE SHARES REPRESENTED BY THIS CERTIFICATE HAVE NOT BEEN REGISTERED UNDER THE SECURITIES ACT OF 1933, AS AMENDED (THE “ACT”), OR ANY OTHER SECURITIES LAWS AND MAY NOT BE OFFERED FOR SALE, SOLD, TRANSFERRED, ASSIGNED, HYPOTHECATED OR OTHERWISE DISPOSED EXCEPT (I) UPON EFFECTIVE REGISTRTION OF THE SECURITIES UNDER THE ACT AND OTHER APPLICABLE SECURITIES LAWS COVERING SUCH SECURITIES, OR (II) UPON ACCEPTANCE BY THE COMPANY OF AN OPINION OF COUNSEL IN SUCH FORM AND BY SUCH COUNSEL, OR OTHER DOCUMENTATION, AS IS SATISFACTORY TO COUNSEL FOR THE COMPANY TO THE EFFECT THAT SUCH REGISTRATION IS NOT REQUIRED.
As a shareholder, how do I contact the company whose stock I hold?
Usually, a company’s contact information can be found on their website. Additionally, company information many times can be found on www.sec.gov.
How long will it take to transfer shares?
At West Coast Stock Transfer we realize that we are judged by our speed and accuracy. Routine transfers are generally turned around the same day and in virtually every case in less than 72 hours.
Both routine and non-routine transfers maybe expedited with RUSH processing for an additional fee.
How do I remove the restricted legend from my stock certificate?
Removing a restricted legend is a complex process, shareholders should contact their brokers for the proper paperwork and procedure. Brokers and clearing agents are sometimes particular regarding what forms and disclosures they require before assisting in the removal of a restricted legend from a security. Legal opinions are also sometimes needed to remove a restricted legend.
How do I find the rules surrounding 144?
The Securities and Exchange Commission governs rule 144, the following link to the SEC website provides valuable information about the rule.
Shells: If you own restricted stock in a shell company, you may not use Rule 144 to sell it while the company remains a shell.
Opinions: A proper legal opinion is required for all Rule 144 legend removals.
How do I change my address with you?
Please fill out the ‘change of address’ form under our Forms section.
Do you require identification as a shareholder?
Yes. A transfer agency is viewed as a ‘financial institution’ and must compy with The Office of Foreign Assets Control (OFAC) of the United States Department of Treasury. For U.S. citizens we require a social security number, for foreign shareholders we require passport numbers, international numbers issued by the government of origin.